The world is changing. Technology is making life easier for us. A couple of years back, the office used to be a major part of our daily life. Back then, even till now, anybody with a real job had to go to the office irrespective of whether he or she likes it or not.
While on a job, people wasted so much time either trying to avoid contact with the boss or staying away from a nosy colleagues at work. Anyways, times are different now, and anyone who keeps a tab on trends related to jobs and advancements in technology, must have seen this coming.
The moment the world went web-based, a new group was born – ‘the global community’ – A community that changed the face of the traditional workspace. Advancement in telecommunications has immensely contributed to this new way of working. There are numerous tools and web-based applications available nowadays that foster working virtually/remotely irrespective of the differences in time zone.
This has greatly simplified our lives. We get to do things in our own way. That means – no more nosy colleagues around to gossip about what to wear or the kind of car we ride. It was discovered that working from home tends to improve productivity. No reason why we see a lot of companies these days with numerous remote workers spread all over different countries.
However, running a remote business comes at a price. Remote workers face numerous challenges such that if not properly managed, it might lead to the collapse of the entire business. In case you are considering running your own business remotely, here are a few things you need to know:
1. Use a standard project management tool
You and your team must use the same project management tool. The use of the same project management software simplifies the job at hand, and the projects are smooth. Below are some other reasons why you and your team need to run the same project management tool.
- It improves transparency
- It helps to centralize project reporting
- Task management and visibility will be significantly improved
- It helps to create a kind of synergy and collaboration within the team
- It helps to bring focus on a standard and unique project management approach
Effective communication is vital in any business. Even in our personal lives, in our relationship, effective communication plays a significant role. Sound communication helps bring clarity and transparency while handling the project.
While assigning projects to any of your remote staff, you need to ensure clarity and make them understand the implications aa well as the reasons for handling the project at hand. As your remote team is far away , they might not get the complete picture of what you are trying to do. So be sure to ask them over and over again if they fully understand what you are trying to communicate to them. Ten minutes’ call per day to every member of your team should be fine.
Apart from calling, there are other means with which you can communicate with your team. For example- The tool slack can be used as the primary means of communication. With slack, you can communicate with any member of your team. You can brainstorm ideas and create a sub-team within the main group. With slack, everybody is updated on the project at hand. Unlike some other project management tools, you can also share files back and forth with slack.
To top it all, you can integrate Trello in slack. Trello is one of the most powerful project management software. Trello gives the flexibility of tracking projects.
3. Adjust for differences in time zone
This is also very important. You need to stay aware of the differences in the time zone for every member of your team. You should know when your assistant or accountant is asleep or awake. Thanks to the advancements in technology, you do not have to bother much with time zone differences.
You can use world time buddy – a web based application, that will help you figure out time in each country where any of your staff resides. It also gives the flexibility of letting you know when there is an overlap in time zone so as to be able to schedule a time where everybody can meet and discuss.
4. Be organised
The most challenging part is to get your team organized and focused on the task at hand. Communication also comes to play here.You need to communicate your instructions clearly to your team in an orderly manner. You must be sure that there is no overlap in assignments or tasks to any of the members of your team. You need to put in place systems that allow sharing of large files. Here, Dropbox paper may come handy.
5. Take time to know your team
Other than talking all day about work. You should take out some time to chat with members of your team on topics not related to work. Doing this makes them feel more appreciated and connected to you.
Few tips that will help
- Pay your staffs as and when due
- While recruiting, ensure to hire from different countries. This way you can operate globally
- Find your way around Google calendar; it gives the flexibility of tracking local holidays in any of the countries where members of your team reside
See you next time.